A Mobile Notary Public can assist companies with verifying I9 documents by acting as a representative on their behalf at the time of hire. This has proven to be beneficial when employees are working on an off site or remote location where the employer cannot be present. An employer has the right to approve qualified individuals to act as agent on their behalf and complete the I-9 forms. Notary Signing Agents are the most common individuals selected to do this, however others can include Attorneys and Public Officers.
An I-9 form is a U.S. citizenship and immigration form that is used by employers to prove identity and verify that the employee is eligible for work in the United States of The united states. The immigration reform and control act (IRCA) was established on November 6th, 1986 and requires employers to have any employees hired after that date to fill out an I-9 form. This document is more commonly known as an employment verification form and is provided to all employers by the government.
Section 1 must be done by the employee on or before the date of hire. Section 2 must be done by the employer within 3 days of the hire date of any new employee, except for volunteers or contract workers.
Sure documents must be provided in order to complete the I-9 verification form. Employees are necessary to supply two document that confirms identity and two for employment eligibility. If the employee provides a document that is on List A, that will verify both citizenship and identity and no other document is needed.
List A includes:
•U.S. Passport
•U.S. Passport Card
•An unexpired foreign passport with an I-551 stamp, or with Form I-94 attached which indicates an unexpired employment authorization
•A Permanent Resident Card (often called a “green card”) or Alien Registration Receipt Card with photograph
•An Unexpired Temporary Resident Card
•An Unexpired Employment Authorization Card
•An Unexpired Employment Authorization Document issued by the Dept. of Homeland Security that includes a photograph (Form I-766)
Employees may also provide two document from list B that confirms employee identity AND two document from list C which proves citizenship.
List B and C include:
List B
•Driver’s license or I.D. card issued by a U.S. state or outlying possession of the U.S., provided it contains a photograph or identifying information such as name, date of birth, gender, height, eye color and address.
•Federal or state I.D. card provided it contains a photograph or identifying information such as name, date of birth, gender, height, eye color and address.
•School I.D. with photograph
•Voter’s registration card
•U.S. Armed Services identification card or draft record
•U.S. Coast Guard Merchant Mariner Card
•Native American tribal document
•Driver’s license issued by a Canadian government authority
List C
•A U.S. Social Security card issued by the Social Security Administration (Note: cards that specify “not valid for employment” are not acceptable.)
•A birth certificate issued by the U.S. State Department (Form FS-545 or Form DS-1350) Original or certified copy of a birth certificate from the U.S. or an outlying possession of the U.S., bearing an official seal
•Native American tribal document
•U.S. Citizen I.D. Card (Form I-197)
•An I.D. Card for the use of a Resident Citizen in the United States(Form I-179)
•An unexpired employment authorization card issued by the Dept. of Homeland Security (other than those included on List A)
U.S. citizens who have lost their social security card can apply for a duplicate at the Social Security Administration.